Your Operations & Accounting Partners

At OWL Automotive Consulting, we don’t just assess operations—we transform them. Our comprehensive evaluations uncover inefficiencies, identify opportunities, and deliver actionable plans for long-term success. Whether you need a quick diagnostic or a full-scale strategy, we’re here to help by providing:

• Daily Challenge Solutions: Address issues like finance data entry, service and parts balancing, and recurring errors.
• Customized Roadmaps: Tailored strategies to improve efficiency, accuracy, and reporting.
• Expert Recommendations: Actionable insights for immediate and long-term improvements.

Why We Do Assessments

In the fast-paced automotive business, dealers often don’t have the time to step back and focus on optimizing operations while managing the demands of day-to-day work. That’s where OWL comes in. We help you work on your business while your team works in it, enabling growth without losing momentum.  We dive deep into key areas such as:

• Accounting: Chart of Accounts (COA) standardization, month-end reconciliation, payroll, and intercompany handling.
• Variable & Fixed Operations: Streamlining workflows and improving processes, addressing training gaps, and optimizing DMS and third-party tools.
• DMS User Profiles & Security: Standardizing profiles and ensuring security compliance.
• Remote Work & Physical Processes: Evaluating remote workflows and physical inefficiencies affecting DMS data accuracy.

Our Accounting Review services provide a comprehensive evaluation of your dealership's accounting workflows, processes, and systems. We analyze everything from Chart of Accounts (COA) setup and reconciliation procedures to DMS workflows and reporting structures. Our goal is to identify inefficiencies, streamline processes, and ensure alignment with your organizational needs. Through detailed assessments of variable and fixed operations, deal processing, and vendor relationships, we provide actionable recommendations and a clear plan to optimize your financial systems.

Whether it's addressing billing inconsistencies, improving staff workflows, or exploring tools like CDK Virtual Biller, we help your dealership operate more efficiently and position your accounting department for long-term success.

We specialize in streamlining and standardizing Chart of Accounts (COA) setups across all dealership locations, tailoring each solution to meet your long-term growth goals. Our process begins with a detailed assessment of your existing GL account structure, accounting schedules, and financial reporting to gain a deep understanding of your current framework. We then deconstruct and rebuild your COA stone by stone, creating a standardized structure that aligns with your organizational objectives. By providing guidance on mapping accounts, updating financial statements, and operational templates, we ensure consistency and clarity across all entities.

This comprehensive approach allows you to seamlessly hand off the finalized framework to your DMS provider for implementation, making processes smoother and actions easier for your team. At OWL, we magnify what you have, refine it, and create a streamlined path for success.

Our Fractional CFO services are designed to provide expert financial guidance tailored to the unique needs of dealerships. Acting as an extension of your team, we meet regularly to address pressing financial concerns, identify inefficiencies, and ensure your accounting operations are running smoothly. From cash planning analysis to DMS-related questions and banking or treasury issues, we provide clarity and actionable insights to help your dealership thrive. Our approach includes regular check-ins, collaborative conversations, and mentorship for controllers, ensuring they fully understand all aspects of dealer accounting operations. Whether you need one-off advice or ongoing involvement, our expert CFOs are here to help you build a stronger, more efficient financial foundation.

OWL works with the DMS vendors to make sure that the training you receive is relevant. We also monitor the completion of the training, setting specific milestones, to ensure that your users are prepared and productive on day one. 

OWL can provide tailored training for Accounting, Variable, and Fixed Operations, addressing your dealership's specific needs. Our Professional Services team is comprised of experts in each DMS area and is able to customize training across various DMS platforms. Whether your dealership requires advanced training to optimize the use of your DMS or targeted skill enhancement for your team, our experts are here to help you reach next level performance and efficiency. With a deeper understanding of your DMS and it's capabilities, employees can perform their tasks quickly and accurately, reducing the time spent on routine operations.

Optimize your DMS with standardization, automation, and proper integrations to ensure smooth processes and increased profitability. Whether you’re a single-point dealership cleaning up your DMS or a large group seeking uniformity for improved reporting, data accuracy, and management, we’ve got you covered.
 

Simplify user access and improve security with standardized profiles for onboarding, offboarding, and compliance. We assess and recommend tailored solutions for managing user access.

OWL leverages its strong relationships with DMS vendors and in-depth knowledge of dealership operations to negotiate contracts that fit your dealership’s needs while reducing hidden costs and unexpected expenses. We start by evaluating what is important to you and what you hope to achieve. We then arrange demos and obtain bids to secure competitive pricing and terms that meet your goals. Let us handle the negotiations to maximize your DMS productivity and save you time and money.

Our billing review ensures you're only being charged for what you’ve contracted. We identify inconsistencies, confirm pricing accuracy, and provide insights into current and future costs. This service gives you leverage with your DMS provider, ensuring clarity, control, and cost.

Seamlessly manage DMS transitions with our proven processes, ensuring accurate data transfer, vendor integration, effective training, and on-time project completion. Changing your DMS doesn’t have to be overwhelming—let OWL handle the heavy lifting to ensure a smoother transition and less frustration for your team. 
 

We are solution makers, not just project managers. Whether you have a specific challenge or simply want to operate more efficiently to protect your bottom line, we’re here to help. Our team can assist with any custom project—whether it’s an issue you bring to us or one we identify during an assessment. From streamlining processes and improving system use to providing training and integrating software, we tailor solutions to meet your dealership’s unique needs.